Requirements:
— Proven experience as an executive secretary, administrative assistant, or similar role, preferably in a corporate environment
— Excellent organizational and time management skills, with the ability to prioritize tasks effectively
— Strong attention to detail and accuracy in all work tasks
— Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
— Exceptional verbal and written communication skills, including professional phone etiquette
— Ability to work independently with minimal supervision and as part of a team
— Discretion and integrity in handling confidential information
— Bachelor’s degree or equivalent experience
— Fluency in Russian and proficiency in English
Responsibilities:
— Welcome and assist guests visiting the office, providing necessary information and ensuring a comfortable experience
— Handle incoming correspondence, including phone calls, emails, and letters, and respond appropriately or direct to the appropriate individual
— Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
— Coordinate and organize meetings, including logistical arrangements and preparation of meeting materials
— Prepare and edit documents, reports, presentations, and other materials as requested by the CEO
— Maintain accurate records and files, both electronic and hard copy, ensuring easy retrieval of information
— Assist with administrative tasks such as ordering office supplies, managing office equipment, and coordinating office maintenance
— Serve as a liaison between the CEO and other staff members, clients, and external partners, facilitating communication and collaboration
— Uphold confidentiality and discretion in handling sensitive information and communications
Conditions:
— The office is located in DIFC (Dubai International Financial Centre)
— Competitive salary, coupled with comprehensive medical insurance
— Access to opportunities for continuous professional development
— Enjoy a comfortable and modern workspace in our state-of-the-art office
— Formal employment in strict accordance with local legislation
